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Here are four easy steps to conducting an audit in a manufacturing company.
During the initial stage of the audit process, auditors must observe and physically calculate the company’s inventory. This procedure is required to avoid accounting frauds caused by falsification of inventory records.
Often, when auditors observe the inventory, they will use techniques referred to as “floor-to-sheet” and “sheet-to-floor”. Floor-to-sheet is a technique used when the auditor selects items from the warehouse and ensures that all the items selected are included in the record, and sheet-to-floor is when the auditor selects items that have been recorded and ensures that they are physically in the warehouse.
The inventory balance in the company’s financial statements is a function of the amount and value of inventory held by the company. After conducting an inventory observation that focuses more on the quantity of inventory, the auditor must then test the costs on the company’s inventory.
In general, inventory costs are included in the financial statements are lower than the actual costs. The price testing is carried out to verify the costs incurred by the company for materials, labor, and operating costs involved in the production process and inventory management.
To conduct the price testing, the auditor must select items from the company’s inventory and then verify (through analysis of original documentation such as invoices) that the costs are accurately recorded in the company’s financial statements.
To ensure financial statement accuracy, manufacturers need to consider using accounting software. It helps eliminate errors in financial calculations, e.g. double counting. With an automated accounting system, inventory carrying costs can be monitored and controlled more easily.
Read the related article: What is Manufacturing Software & How It Can Help Your Business Grow?
After conducting the inventory observation and price testing, the auditor must then analyze the results. From there, they can find out whether there are errors in the company’s financial statements or losses that have been experienced by the company.
If your manufacturing business is big, then an auditor is not enough. A team of several auditors is required to conduct an audit. Because, the bigger the company, the greater the risk of financial irregularities.
Before making conclusions, each auditor must match their results with the results of other auditors. If they find the same errors, then that means the company’s financial statements are not accurate. After that, they will have to perform a deeper examination.
With accounting software, you no longer need to check your financial statements by involving several auditors. A good accounting system can be integrated with other systems, such as an inventory management system. With this integration, you will be able to compare your inventory quantities to their costs through a single system.
Evaluation of the Audit Evidence
After the analysis process is complete, then the auditor must make an evaluation report of all audit activities carried out. The report must be submitted to the party who appointed them to carry out the audit. In this report, the auditor must also provide advice and recommendations that help improve the company’s financial management.
The audit process helps you understand your company’s financial condition more precisely. This can also help you prevent frauds caused by certain people who want to harm your business.
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